Full Council Minutes

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Minutes of the Annual General Meeting of the above Council held at Wickham Community Centre on Monday 19th May 2008 at 7.15pm. 

Present: Angela Clear (Chairman), Sue Roger-Jones (Vice- Chairman), Trevor Astbury, Therese Evans (District Councillor), Di Frost, Justin Gamblin, Jenny Hollis,  Colin Roke, Michael Sadler-Forster

Four members of the public, Parish Clerk Nicki Oliver

Prior to the commencement of the meeting Chairman Angela Clear lead a minute silence in memory of Brian Hall a former chairman of the Parish Council who also chaired the Planning Committee.  Brian was a district councillor representing Wickham from 1989 – 1995 and served as Mayor, one of his responsibilities was to oversee the implementation of wheelie bins.  Brian Hall worked very hard for the community and was very much respected by all.

1.    To elect a Chairman of the Council: Angela Clear elected.

2.    To receive the Chairman's declaration of acceptance of office: received.

3.    To elect a Vice-Chairman of the Council: Sue Roger-Jones elected.

4.    To receive apologies for absence: Cllrs Mike Carter and Mike Bennett, County Councillor Freddie Allgood.

5.    To appoint representatives to outside bodies: representatives appointed.

6.    To appoint committees and sub-committees: members appointed.

7.    To receive declarations of interest regarding agenda items: Cllrs Angela Clear and Sue Roger-Jones declared personal interests in agenda item 11.8.2 as nearby neighbours of the recreation ground.

8.    To adjourn meeting to allow participation by members of the public

8.1 Report from County Councillor: report circulated prior to meeting.

8.2 Reports from District Councillors: reports made to meeting.

8.3 Questions from members of the public

Cllr Sadler-Forster noted that differences in party policies and position on major issues for the district and county councillors were unclear at times. 

Cllr Evans disagreed and felt that her personal and party policies were clearly stated.

8.4 Chairman’s announcements

A request has been made by the Community Association that the PC considers granting a loan of £5000 towards the Community Centre lift project, terms and conditions to be negotiated.

Cllr Sue Roger-Jones and Parish Clerk Nicki Oliver registered personal interests in this issue as Trustees of the Community Centre.

Councillors were supportive of the proposal which would be formalised as an agenda item for the June Full Council meeting.

9.    Meeting resumed to approve the minutes of the Full Council meeting

21^st April 2008: minutes approved and signed.

10. Matters properly arising from those minutes: none.

11. Meeting resumed to consider the following agenda items:

11.1 Community Safety issues: to receive concerns from councillors / members of the public. Some complaints about rowdy behaviour outside the Kings Head have been reported together with repeated damage to a street light at the bottom of Dairymoor.

11.2 To receive a report on Knowle issues . (Cllr Evans/Cllr Roke)  Berkeley has advised that the village green will be available for use in June.  A tree audit is currently being carried out.  Work on the new community building has not started.

11.3 Forward Planning Committee report (Cllr Sadler-Forster)

11.3.1To receive report from meeting held 15^th May2008, at the meeting the following recommendations were made:

·         That measures to prevent / reduce the numbers of HGV’s using The Square and Bridge St as a short cut to the A32/A334 be investigated.

·         That the Parish Council should investigate the possibility of seeking devolution from WCC of the ownership/ management of The Square car park

·         That the following response be made to the CAH Exception Site Appraisal: The Parish Council would support proposals for exception site housing on Site 2 (to the rear of the Community Centre) or as an extension to Gwynn Way, not currently suggested within the report.  Other sites would not be supported as they are contrary to the adopted Village Design Statement and response made to WCC’s LDF Issues and Options paper which seeks to concentrate future development to the north of the village centre

·         That the Chairman begin discussions with St Nicholas Church regarding a joint venture to provide an office base in The Square.

It was agreed to pursue the above recommendations.

11.4 Youth Club Committee report (Cllr Carter): no further news.

11.5 General Purposes Committee report (Cllr Evans)

11.5.1 To receive update on Tourism leaflet: work on the leaflet is progressing, the leaflet will be one of a ‘family’ covering destinations in Winchester District.  Businesses will be offered paid advertising space and all will be offered the opportunity of a free one line entry.  A launch in July is envisaged.

11.6 Lighting Committee report (Chairman): ongoing repairs are being reported.

11.7 Planning Committee report (Cllr Hollis)

11.7.1 To receive minutes of meeting held on 28^th April 2008: minutes received.      

11.8 Recreation Committee report (Cllr Roger-Jones)

11.8.1 To receive minutes of meeting held on 12^th May 2008: minutes received.

11.8.2 The Committee recommends  to Full Council that in respect of the proposed replacement Scout HQ and pavilion on recreation ground     

1.    That a shared building should not be pursued at this time.

2.    That the Scouts be permitted to construct a new building on the recreation ground on the site that has received outline planning permission. (This will allow space for two tennis courts/ MUGA and access to the memorial ground if required in the future)

3.    That the plans for the new Scout building be approved by the Parish Council prior to submission to Winchester City Council.

4.    That the pavilion be replaced in the short term.

These recommendations were not agreed, to be referred to next meeting.

11.8.3 The Committee recommends to Full Council that in respect of the request from Wickham Cricket Club for additional Open Space Funding: 

1.    That the existing offer of £25,000 from the Open Space Fund should remain in place for a further six months.  In view of plans for other local projects, if the offer is not taken up during this time this decision should be reviewed.  Agreed.

11.8.4 The Committee recommends to Full Council that in respect of a request from Meadowside Leisure Centre for a contribution of £485.76 towards Adopt a School Scheme for Wickham Primary School:

1.    That the request be granted and the success of the scheme be reviewed by the Committee prior to consideration of further grant applications. Agreed.

11.9 Traffic and Highways Representative's report (Chairman). Amey has now taken over the HCC highways maintenance contract but is not yet fully operational.         

11.10 Water Meadows Committee report. (Cllr Roger-Jones/ Clerk): permission has been granted for the Water Meadows to be used fro the Duck Race on 15^th June.

11.11 Finance Committee report: (Chairman/Clerk): no report this month.

11.12 Cemetery Committee (Chairman) A visit by an advisor from the Hampshire Wildlife Trust has been arranged for some advice on managing the area that isn’t used as a memorial garden.

11.13 Annual Parish Assembly feedback. The Assembly was very well attended this year and a great event.

The prior advertising of the recipients of the Citizen of the Year awards was discussed, further discussion needed for next year.

11.14 Wickham Fair - to discuss planning and policing of event (Cllr Bennett)

Some residents did not receive permits in Tanfield Lane and Tanfield Park which caused a few problems.  In view of the activity the day before the Fair a request for low level policing to cover this in future was made.

11.15 HCC public transport information survey update (Clerk) no further news.

11.16 Recycling and plastic carrier bag issues raised by Chesapeake Mill (Cllr Bennett) Glass and other recycling issues  (Clerk) Cllr Bennett has met with the manager of Chesapeake and a proposal for the Parish Council to contribute towards an initial supply of cotton bags is to be investigated to reduce the use of plastic bags.

11.17 Report on recent meetings attended by Councillors/Clerk

Winchester Passenger Transport Forum 19^th May – Cllr Bennett, notes circulated to all councillors.

Police Parish Partnership Forum 13^th May – Cllr Bennett report circulated to all councillors.

12  Recent correspondence: list circulated prior to meeting.

13  Accounts for payment

It was resolved to pay the following accounts as list on page 5:

14  Questions and comments from Councillors: none.

Meeting closed 9.30pm