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3 To adjourn meeting to allow participation of members of the public

David Roger-Jones outlined plans for the Community Centre including a lift and an extension for the Youth Club. Requests for funding assistance will be made in due course.

Doug Copeland congratulated the village for winning the Hampshire Calor Village of the Year competition. Mr Copeland also thanked the Chairman for arranging for a large pot hole in Mill Lane to be repaired.

Maggie Smith of Hundred Acres Road requested Council support for a reduction in the National speed limit in Hundred Acres Road, there is a planning application for a further 11 placements at Rookesbury Caravan Park and there are concerns that this will exacerbate the current speeding problems. It was agreed to support the request for a speed limit reduction on this road.

Stephen Stewart from Amey was welcomed to the meeting. Amey is bidding for the Hampshire Highways term maintenance contract.

3.1. Report from County Councillor: please see attached report.

Cllr Michael Sadler-Forster asked why the signage clutter project was taking so long to deliver. Cllr Allgood agreed it should not be taking so long.

3.2 Reports from District Councillors: please see attached report.

Cllr Mike Bennett remains concerned that the ABC refuse collection system results in a reduction in service but no reduction in cost. Two collection lorries are used to separately collect recyclables and green waste.

3.3 Other questions from members of the public

Cllr Mike Carter advised that SEERA is seeking comments on sustainability issues, an online questionnaire is available.

4 Meeting resumed to approve the minutes of the Full Council meeting 16^th July 2007: minutes approved and signed.

5 Matters properly arising from those minutes not included below: none.

6 Agenda items:

6.1 To receive report and feedback from Wickham Festival (Festival Organiser Peter Chegwyn)

Peter Chegwyn advised that 320 emails had been received following the festival, only six with a negative response. There were acknowledged problems this year due to weather and planning improvements will be needed for a future festival.

There was substantial local support, 702 adults and children attended on the ‘free day’ for local residents.

Thanks are due to Tom Houghton for his support and to local farmers who helped with tractor hire.

It is hoped to hold the festival again next year and it was asked that permission be granted to place the advertising banner on the recreation ground fence for eight weeks before the event rather than four weeks currently agreed by the Recreation Committee. It was agreed to ask the Committee to reconsider the request.

6.2 To receive feedback from WAHG interviews with applicants (Cllr Carter)

Cllr Mike Carter attended some of the interviews held with applicants. Between 40 and 50 were interviewed.

Chairman Angela Clear reported that 29 letters regarding the possible use of the Glebe Field for housing had been received, two are in favour, the remainder against.

6.3 To receive update on Market Town Health Check. (Chairman/Clerk): all data collection will be completed by the end of September, ready for the next stage.

6.4 Village Design Statement/ Wickham strategic issues progress report (Cllr Sadler-Forster)

Meeting to discuss strategic issues arranged for 7pm Wednesday 3^rd October. It will be advertised as a public meeting through the parish magazine, notice boards and website.

6.5 To receive a report on Knowle issues

The junior football and cricket pitches have been prepared and seeded.

6.6 Youth Club Committee report (Cllr Carter) The Chairman, Angie Clear is setting up a new choir, there has also been an offer to form a football team. More space is needed and Portakabin options are being researched.

Knowle Community Buildings Association is also looking to set up a youth club and is seeking funding. Cllr Mike Carter advised that Wickham leaders and management have offered to help with this.

6.7 General Purposes Committee report (Cllr Evans )

6.7.1 To receive minutes from meeting 5^th September: minutes received.

6.7.2 Proposal that Wickham acts as a ‘hub’ for the Safer Neighbourhood Panel and that the GP Committee invite ‘spoke’ parishes to meetings to raise issues under an appropriate agenda item on a regular basis. (Briefing papers on the scheme copied to all councillors with agenda for the June Full Council meeting.) Resolved to trial for one year.

6.7.3 Proposal that the Parish Council adopts revised Standing Orders (as draft emailed to councillors 22^nd June 2007 with amendments noted in GP minutes of 5^th September) Resolved.

6.7.4 Proposal to place order with Blackwell and Moody to clean the war memorial for the sum of £934.00 plus VAT to be funded through PC reserves/new projects budget. Resolved.

6.7.5 Proposal that the GP Committee lead the Christmas light switch on event this year. Resolved.

6.8 Lighting Committee report (Chairman) : the new light in Buddens Road has been installed, new column for Wykeham Field to be ordered, on going repairs are being actioned.

6.9 Planning Committee report (Cllr Hollis).

6.9.1 To receive minutes of meeting 30^th July 2007: minutes received.

6.10 Recreation Committee report (Cllr Roger-Jones)

6.10.1 To receive verbal report from meeting 5^th September

6.10.2 Knowle community building and recreation spaces: proposal that that the Parish Council indicates its willingness to Winchester City Council to:

1.Take ownership of the Knowle new community building subject to suitable terms and conditions being agreed. Resolved.

2. Take ownership and manage Knowle Recreation Ground and future recreation facilities (including skatepark and MUGA), subject to suitable terms and conditions being agreed. Resolved.

3.a. Take ownership and manage all open spaces as shown on plan circulated to all members prior to meeting, subject to suitable terms and conditions being agreed. Further information required before making long term decision.

3 b. As an alternative to proposal 5.1.3.a. take ownership and manage four (possibly five in the future) play areas as shown on the plan circulated, subject to suitable terms and conditions being agreed. Resolved

4. Accept a commuted sum of £100,000 to offset the costs of taking ownership and managing the above facilities. Resolved.

Notes regarding proposals circulated to all councillors with Recreation Committee agenda.

6.10.3 To accept a quotation from Portsmouth Water in the sum of £300 + VAT to carry out repairs to leaking main. Resolved.

6.11 Traffic and Highways Representative's report (Chairman). The Chairman, Angela Clear, expressed concern that requests are not being actioned, no progress has been made since the last meeting.

6.12 Water Meadows Trust report. (Chairman/ Clerk): the new interpretation board has been installed.

6.13 Finance Committee report: (Chairman/Clerk): no report this month.

6.14 Cemetery Committee (Chairman): no report this month.

6.15 Report on recent meetings attended by Councillors/Clerk including:

6.15.1 Update on Village of the Year Competition

Wickham has won the Hampshire Calor Village of the Year 2007 competition and will now enter the National round.

7 Recent correspondence: list circulated prior to meeting.

8 Accounts for payment

It was resolved to pay the following accounts for August (page 5) and September (page 6)

No	Chq no	Recipient	Amount *reimburse Clerk	Notes
1	1486	Paul Collins	£180.00 £200.00 £200.00 £300.00 £40.00 £50.00 £50.00 £160.00 £1,180.00	Village cleaning Play area maintenance Verge / bed maintenance Rec ground maintenance Repair pavilion windows 1^st& 8^th July Water and feed new hedge Repair fence, pick up glass vandalism 19^th July Board up pavilion windows, clear up glass 20^th July
2	1487	N Oliver	£854.79	Clerk’s salary August
3	1487	Home as office	*£31.50	Clerk’s expenses
4	1487	Telephone and internet	*£30.00	Clerk’s expenses
5	1488	HCC	£262.75	Pension contributions
		Total	£2,359.04

		Water Meadows
1	202	P Collins	£160.00	Maintenance
		Total	£160.00

No	Chq no	Recipient	Amount *reimburse Clerk	Notes
1	1489	Paul Collins	£180.00 £200.00 £200.00 £300.00 £66.00 £946.00	Village cleaning Play area maintenance Verge / bed maintenance Rec ground maintenance Line marking
2	1490	R G Warwick	£96.40	Pavilion floor paint, ply for windows
3	1491	Southern Electric	£18.25	Electricity for pavilion
4	1492	British Gas	£9.49	Gas for pavilion
6	1493	Wickham Community Centre	£131.50	Room hire
7	1494	HCC	£197.40	Web space for PC website
8	1495	St Nicholas PCC	£712.67	Churchyard maintenance
9	1496	WCC	£80.60	Dog bin emptying
10	1497	Chemiclean	£21.61	Litter pickers VAT missed of payment
11	1498	HAPTC	£100.00	Core skills councillor training session
12	1499	St Nicholas PCC	£150.00	Additional printing and distribution costs for annual report
13	1500	Symatec	*£15.00	Norton antivirus subscription (shared with Whiteley)
14	1500	Novatech	*£27.19	External hard drive for independent back up storage (shared with Whiteley)
15	1500	Waltham Chase PO	*£58.00	Postage
16	1500	N Oliver Salary	£854.79	Clerk’s salary September
17	1500	Home as office	*£31.50	Clerk’s expenses
18	1500	Telephone and internet	*£30.00	Clerk’s expenses
19	1494	HCC	£262.75	Pension contributions
20	1501	Portsmouth Water	342.50	Repair watermain leak
21	1502	Southern Water	107.36	Waste water charges
		Total	£4,193.01

		Water Meadows
1	203	Paul Collins	£160.00 £75.00	Maintenance Remove fallen tree over footpath, clear tent and rubbish
2	204	HCC	£129.25	New interpretation board
		Total	£364.25

9 Questions and comments from Councillors

Cllr Thérèse Evans requested that a proposal that KCBA will take over the new Knowle community building be added to the next Recreation Committee agenda. Action Clerk.

Cllr Mike Bennett raised the need to refurbish the railway bridges, this project has been researched in detail in the past and no funding appears to be available. Cllr Bennett will look at possible alternative methods to enhance their appearance.

Cllr Mike Bennett also clarified his suggestion that trees removed should be replaced on a two for one basis.

A project for new road signs welcoming people to Wickham was proposed, to also advertise winning the Village of the Year competition. Action Clerk.

Long term financial cost projections for taking over Knowle facilities required to next Recreation Committee meeting. Action Clerk.

Meeting closed 9.50pm

Reports

3.1 Report from County Councillor Freddie Allgood

Cllr Allgood congratulated the village on winning the Calor Hampshire Village of the Year competition.

The signage clutter removal project plans will be available for consultation in the near future

3.2 Report from District Councillor Sue Fitzgerald

Cllr Fitzgerald is still undertaking training but continues to deal with ongoing casework and also attended a briefing on the South East Plan inspector’s report.

3.2 Report from District Councillor Thérèse Evans

Sue is doing a great job and working very hard for Wickham and Knowle residents.

There have been ongoing concerns from residents regarding the ABC collection system.

PUSH has become a more formal organisation and future meetings will be held in public.

3 To adjourn meeting to allow participation of members of the public

5 Matters properly arising from those minutes not included below: none.

7 Recent correspondence: list circulated prior to meeting.

Notes

Total

Water Meadows

P Collins

Total

Notes

Total

Water Meadows

Total

9 Questions and comments from Councillors

Reports